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How is FlowRocket different from an Accounting Software?

FlowRocket is not accounting software at all. In fact, it is a cloud based, online business process solution that is specifically developed to work with industry leading accounting software, including QuickBooks, QuickBooks Online, Xero and NetSuite.

FlowRocket picks up where your current accounting software leaves off: streamlining your accounts payable process and making electronic payments via ACH (or EFT) and improving your accounts receivable process to accept business payments through domestic ACH, international wires in USD or local currency, virtual card, or check.

Is FlowRocket integrated with QuickBooks and XERO like accounting software?
Yes, FlowRocket is integrated with QuickBooks, QuickBooks Online and XERO. The integration between FlowRocket and QuickBooks, NetSuite and Xero means any changes you make in one system will automatically update in the other. There is no double entry, and the two separate systems work in sync as one. All of these features lead to saving your business time and money, help you manage your cash flow, and help you get paid faster.
How does FlowRocket simplify your Accounts Payable and other bookkeeping process?

FlowRocket is a cloud-based business process platform that’s changing the way businesses pay and get paid. It facilitates fast, automates approvals to cut time spent on tedious accounts payable jobs by 50% or more.

It also integrates seamlessly with top accounting software like QuickBooks, NetSuite and Xero to eliminate double data entry and simplify account reconciliation.

Existing Challenges

Businesses depend on the services of vendors, contractors, and a variety of other trading partners to keep things running. Sounds simple enough, right? It is—until it’s time to pay these people for their goods or services.

The process can get messy. Incoming bills stack up on your desk, you or your accounts payable clerk gathers them up and routes them for approval, and then checks are printed, signed, and mailed to your vendors or contractors. But it doesn’t end there—you still need to manually enter the payment in your accounting software to keep your books up to date. Also, you have to store those stacks of bills n proper filing for future reference.

It’s a slow, inefficient process that saps your time and distracts you from what matters most: serving your customers and growing your business. The accounts payable function is a vital part of any business, but it is a function that, if not handled correctly, can cause problems for business owners. Bills become large stacks of paper that have to be processed, routed to the correct approvers, checks have to be signed, envelopes need to be addressed, and the check is finally mailed out to all of your vendors.

After that, your payment needs to be recorded separately in your accounting software. These activities not only take time to complete but is a process that is prone to user error. What if there was a way to simplify this whole process?

Accounts Payable With FlowRocket

FlowRocket automates all of the above, from end to end. You receive bills from vendors or contractors via email, or scan and upload them to your digital inbox. From there, you simply create a new bill, enter a few quick details, and pay it via ACH.

If bills over a certain amount require approval, you can add approvers to your account. They receive an automatic notification when a bill needs their attention, and they can review and approve the bill, from any device, with a click or a tap.

Need to share access to your account with others? No problem! FlowRocket offers custom user roles (Administrator, Accountant, Clerk, Approver, Payer) to ensure a clear separation of duties and maximize the efficiency of your staff.

Once a payment is made, it’s automatically synced over to your accounting software. You save time on duplicate data entry, reduce the chance of manual entry errors, and always have up-to-date books.

Learn more about how FlowRocket can cut the time you spend on the accounts payable process in half. Or, if you want to try it for yourself, start a risk-free trial now.

How does FlowRocket ensures there is a clear separation of duties?

Standard User Roles

We at FlowRocket understand that many businesses have various employees manage the finances and cash flow of the company. It is important to implement different levels of permissions and clearly separate duties. By default, we allow 5 user roles, each of whom will have the proper permissions to perform tasks in the FlowRocket platform that is critical to their function.

  • Administrators
  • Accountants
  • Clerks
  • Approvers
  • Payers

Using these roles, you can customize FlowRocket so that your external accountant can have access to view your finances but cannot make payments, and different managers only have view bills that their department is responsible for and not able to have access to any other parts of the business.

You can view more information about exact permission levels of each of the default user roles.

Custom User Roles

If your business have specific needs that require more granularity in the permission settings, FlowRocket also offers custom user roles that allow you to change specific permissions for various tasks. This will allow you maximum flexibility in designing role that will best fit your organization.

You can view the list of permissions you have at your fingertips in our Custom User Roles section of our support page. You can learn more about the FlowRocket accounts payable automation solution or find out how our accounts receivable product can help you get paid faster. Of course, the best way to find out if FlowRocket is right for your business is to try FlowRocket risk-free.

How does FlowRocket help gets bills and expenses approved and paid faster?

The FlowRocket business process automation platform is cloud based. This enables any authenticated approver or payer in your system to access your company’s account from any location, as long as you have access to the internet. This means if your CFO is travelling, you don’t have to wait until he returns before the stacks of checks can be signed. The approver can log into FlowRocket using his laptop, or the FlowRocket mobile app, to review all outstanding bills that need to be approved. Not only can bills be approved with a click of a button, they can also be paid as well.

This benefit is not limited to travelling employees. The cloud based functionality can be leveraged for companies that have locations in different parts of the world.

Learn about all of the AP functionality you can leverage on-the-go through our accounts payable automation solution.